Presenter Guidelines

Oral presentations

The lecture theatres are equipped with the following audio-visual equipment:

• Data projector
• Screen
• Lapel or hand-held radio microphones
• Laser pointer
• PC/Laptop
• Lectern (fixed) and microphone

Speakers are requested to bring their presentation on a USB memory stick in either Office 2010 powerpoint or .pdf format and preload it onto the PC/laptop located in the lecture theatre. Speakers should save their presentation into the appropriate pre-named session folders pre-set on the desktop and files should be saved by speakers surname and initial.

To optimise compatibility, particularly for the inclusion of multimedia components, speakers should include the original files so that it can be re-embedded if necessary. Direct connection of personal laptops (with set up in the break prior to the corresponding session) is an acceptable, but not preferred alternative. Mac users should ensure that they bring the correct connection cable (VGA) with them.

The lecture theatres are reasonably large, so speakers should use a minimum 16-point font size in PowerPoint slides to ensure legibility. Presenters are asked to prepare their talks to match the allocated times which will be rigidly enforced.

The aspect ratio for the Conference Auditorium screens are 16x9.

Poster presentations

Posters will be on display in Hall 2 in The Edge and Exhibition Centre with dedicated poster session/s as scheduled in the programme. 

Please note that during poster sessions, authors should stand close to their boards to answer questions and facilitate discussions on their work. If you are presenting a poster please ensure that you display your poster on the board number that matches your poster number in the programme.

Posters must be no larger than A0 in size (118.9 x 84.1cm / 46.8 x 33.1 inches), in a portrait format. If your poster does not fit within these dimensions, we cannot guarantee it will be displayed. Fixing material will be supplied.

All posters can be mounted between 11:15 and 13:00 on Monday 8 April and removed by 15:45 on Tuesday 9 April. Fixing material will be supplied.